EasyBilling

Invoicing software designed for the creation and administration of commercial documents such as invoices, quotes, receipts, and delivery notes. Manage clients, suppliers, inventory, and generate detailed financial reports. The application organizes the invoicing process and provides control over business transactions.

★★★★★

5.0(1 ratings)

• Document Creation. Structured generation of different types of commercial documents. The process includes the selection of predefined templates for invoices, quotes, purchase orders, delivery notes, and credit notes. The system automatically inserts customer data, tax calculations, and totals, maintaining a consistent professional format across all produced files.
• Customizable Templates. Modification of document design and content according to specific requirements. Options allow for adding company logos, adjusting headers and footers, selecting color schemes, and incorporating additional information fields. This customization ensures that all documentation reflects the organization's corporate identity.
• Automatic Calculations. Automatic application of tax rates and determination of final amounts. The calculation engine processes VAT amounts, applied discounts, shipping costs, and other charges to produce accurate totals. It eliminates manual errors in arithmetic operations within commercial documents.
• Contact Management. Centralized storage and organization of customer and supplier records. The database retains complete contact information, transaction history, specific payment terms, and relevant notes. It facilitates quick recipient selection during the creation of new documents.
• Inventory Control. Management of items and services offered by the company. Each entry contains a description, reference code, unit price, and associated tax information. Tracking these items streamlines document composition by selecting products from an updated list.
• Report Generation. Production of detailed analyses of commercial and financial activity. Reports include monthly statements by customer or supplier, sales summaries categorized by item or salesperson, and outstanding payment reports. These documents provide data for business performance evaluation.
• Multi-company Management. Simultaneous operation with multiple business entities within the same software installation. Each company maintains independent configurations, separate databases, and specific template sets. This capability is necessary for accountants or businesses with multiple registered brands.
• Data Export. Conversion of documents and reports to standard file formats. Options include creating PDF files for distribution, Excel spreadsheets for external analysis, and HTML pages for web publication. It preserves the original formatting during the conversion process.
• Password Protection. Restricting access to sensitive documents through encryption. Assign security credentials to individual files to limit their viewing or modification to authorized persons. This functionality protects confidential financial information.
• Network Collaboration. Shared use of the database among multiple computers on a local network. The system implements a locking mechanism that prevents conflicts during simultaneous edits. It allows different departments or users to access the same updated business information.
• Preliminary Check. Complete visualization of documents before their confirmation or export. The preview shows the final layout including all graphic and text elements. It allows identifying and correcting errors or necessary adjustments without generating final files.
• Numbering System. Automatic assignment of sequential codes to documents according to configurable patterns. Establish custom prefixes, specific number lengths, and reset sequences by fiscal period. Guarantees unique and orderly identification for each generated business record.
• Internal Notes. Addition of comments and observations for exclusive use within the organization. These annotations are associated with documents or contacts but remain hidden in printed or exported versions. They serve to record contextual information relevant to the administrative team.
• Multi-currency Support. Processing of commercial transactions in different international currencies. Select the base currency for each document and apply updated exchange rates. Calculations respect appropriate currency symbols and regional numerical formats.
• Device Connection. Integration with hardware peripherals such as fiscal printers or barcode readers. Configure specific printing parameters for different printer models and paper formats. Streamlines the physical production process of commercial documents.

The EasyBilling program was developed by Evinco Solutions Limited. Its creation began in 2002, with the objective of providing an accessible invoicing tool for small and medium-sized enterprises. The developers focused the project on automating recurring administrative tasks related to commercial documentation. The application was written using the Delphi programming language, which allowed for building a native interface for Windows operating systems. Subsequently, compatibility was expanded to include the macOS platform, thus broadening its potential user base.

Alternatives to EasyBilling:

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